Regular checks are for payees who are not vendors entered in BIS and for whom invoices have not yet been, nor will be, entered into BIS. This situation may occur for single instance payments.
When a check must be provided to a payee not in the vendor list, the information should be recorded using Cash Disbursements of the General Ledger menu.
This procedure is designed for situations where an invoice was not provided, and the payee will not become a regular vendor. Thus, it is not feasible to use Select for Payment of the A/P Menu. There are many instances where this feature is especially valuable, one of which is discussed below.
For example, perhaps a one-time charitable payment is needed immediately.
Instead of going through the process of entering the vendor information, creating and selecting invoices, users can print just one check. Alternatively, a manual check could be written from the checkbook for the amount agreed. At a more convenient time, that information could be entered into BIS® and access Cash Disbursements of the GL Menu. The cash account can be updated for the payment done with the manual check.
The above-mentioned procedure makes it possible to update the Cash Account and General Ledger whenever manual check needs to be written.
Before entering any regular checks written manually, it is very useful to become familiar with the Accounts Payable manual of this program.
Modular Menu Access
GL | Cash Disbursements | Regular Checks
Standard Menu Access
Transactions | Cash Disbursements | Regular Checks